Revisions to the deadlines for the submission of most petroleum-related data and reports out to (at least) 31st May, due to restrictions associated with the management of COVID-19
The Energy Resources Division and the Department for Energy and Mining acknowledge and appreciate the steps that companies are taking to protect their employees in the current climate. We also recognise the difficulties that these steps are likely to create, in terms of meeting various obligations associated with the mandatory delivery of petroleum-related data and reports for ongoing and recently-completed operations. For example, staff working from home may not have the ability to burn CDs, courier collections are more complicated and deliveries to DEM will become impractical as DEM looks to transition to interim working arrangements. Therefore, any data submissions on physical media which have not yet been dispatched should be retained by the operator and treated as per the guidelines below.
To facilitate data management and data delivery in this environment, the Energy Resources Division is implementing the following guidelines and changes with immediate effect:
- All daily reports (e.g. Daily Operations Reports / Daily Geological Reports etc.) which are currently submitted by e-mail should continue to be sent to ERD as normal
- The standard deadlines for the submission of all other petroleum-related data and reports (such as well logs, well completion reports etc.) are waived. All data or reports that have not already been dispatched and are due for delivery to ERD on or before 31st May should be retained by the operator until that date, and then submitted to ERD as soon as reasonably practicable. All such delayed submissions will be deemed to be fully compliant with obligations under the Petroleum and Geothermal Energy Act. This deadline will be reviewed again in mid-May, and may be extended further if significant COVID-19-related restrictions are still in operation.
- Operators should initiate and maintain a spreadsheet detailing data and reports that are ready for submission but have been retained by the operator under the above guidelines. Once completed, an initial version of this sheet should be submitted via e-mail to email@example.com. An updated version of the spreadsheet should be submitted to the same firstname.lastname@example.org e-mail address when any significant updates are made to the spreadsheet (e.g. a new well).
- ERD is continuing its review and QC of data and reports that have already been submitted, and will continue to communicate with operators as appropriate
- If a requirement for minor changes is identified (such as modifications to one or two figures or the addition / revision of small amounts of text), DEM will notify the operator and will endeavour (wherever possible) to work collaboratively with them to close out any required updates. For example, operators could submit the revised figures or text via e-mail and DEM staff can then modify the document, obtain operator endorsement of those corrections and close out the approvals. This approach allows us to keep approvals and sign-offs moving through the system.
- If major changes are required, these will be communicated to the operator via e-mail but resubmission of the data or report will not be required until 31st May, as per the guidelines above
For clarity, these temporary changes relate to geoscience-focussed data and reports; they do not alter the existing requirements and timeframes for submission of documentation (e.g. activity notifications, incident reports, EIR/SEO information, production and well test data, downhole diagrams etc.) to Engineering Operations (DEM.Engineering@sa.gov.au). The requirements for the submission of Annual Reports, PACE Gas Reports etc. to the Licencing Branch (DEM.Compliance@sa.gov.au) also remain unchanged.
If you have any questions about these guidelines, please contact Iain Campbell at email@example.com or Alan Sansome at firstname.lastname@example.org.